TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-977-11, Furnish and Deliver Bulk Nitrogen, estimated cost $46,000.00, Account 101-69000-612650, Requisition 1517735
Body
Dear Sir:
Contract Documents and specifications have been prepared for Contract 19-977-11, Furnish and Deliver Bulk Nitrogen, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide bulk nitrogen to safely purge digester tanks and structures to allow for routine maintenance and corrective repairs or safe entry, for a three year period.
The estimated cost for this contract is $46,000.00. The estimated 2019, 2020 and 2021 expenditures are $14,000.00, $14,000.00 and $18,000.00, respectively.
There is no bid deposit for this contract.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because it is a furnish and deliver type contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise May 1, 2019
Bid Opening May 21, 2019
Award June 6, 2019
Completion December 31, 2021
Funds for the contract are available in 2019, in Account 101-69000-612650. Funds for subsequent years, 2020 and 2021, are contingent upon the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-977-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:SO’C:MAG:JR:jmc:rtr:atc
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019