TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Landmark Ford Inc., to Furnish and Deliver two 2019 Ford Transit 8 Passenger Vans under the State of Illinois Joint Purchasing Contract No. 4018492, in an amount not to exceed $50,230.00, Account 101-15000-634860, Requisition 1518305
Body
Dear Sir:
Authorization is requested to issue a purchase order to Landmark Ford Inc. to furnish and deliver two 2019 Ford Transit 8 Passenger Vans under the State of Illinois Joint Purchasing Contract No. 4018492. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The State currently has a competitively bid contract with Landmark Ford Inc., for the purchase of 2019 Ford Transit 8 Passenger Vans with gasoline engines. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on December 20, 2017, and expires on December 20, 2019.
The following planned vehicle replacements that have met the replacement criteria of 10 years, 100,000 miles, or high lifetime-to-date maintenance costs:
Unit Year Make Model Dept Sect Odometer Months in Service
2112 2001 Ford E-150 M&O 921 104,750 213
2526 2005 Ford Freestar P&MM 231 79,452 165
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D are not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the State’s contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Landmark Ford Inc. in an amount not to exceed $50,230.00.
Funds are available in Account 101-15000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019