TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-100-12 (Re-Bid), Perform Gas Analysis of Odorous Compounds in Gas Samples, to ALS Group USA Corp., in an amount not to exceed $35,840.00, Account 201-50000-612440, Requisition 1498108
Body
Dear Sir:
On November 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-100-11, Perform Gas Analysis of Odorous Compounds in Gas Samples.
In response to a public advertisement of January 16, 2019, a bid opening was held on January 29, 2019. No bids were received for this contract.
In response to a public advertisement of February 20, 2019, a bid opening was held on March 5, 2019. The bid tabulation for this contract is:
ALS GROUP USA CORP. $35,840.00
One hundred seventy-five (175) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: out of scope of work and could not submit a competitive bid. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
ALS Group USA Corp., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $33,440.00, placing their bid of $35,840.00 approximately 7.2 percent over the estimate.
The contract will be completed by December 31, 2020.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-100-12 (Re-Bid), to ALS Group USA Corp., in an amount not to exceed $35,840.00.
Funds for the 2019 expenditures, in the amount of $17,920.00, are available in Account 201-50000-612440. The estimated expenditures for 2020 are $17,920.00. Funds for the 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019