TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Group A to Agathos Laboratories, Inc., in an amount not to exceed $115,820.11, Group B to Fisher Scientific Company L.L.C., in an amount not to exceed $47,226.84, Group C to Crown Packaging International, Inc., in an amount not to exceed $59,515.47, and Group D to Qorpak, a Division of Berlin Packaging, L.L.C., in an amount not to exceed $28,008.00, Account 101-20000-623570
Body
Dear Sir:
On December 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-027-11 furnish and deliver glass and plastic labware to various locations for a one (1) year period, beginning approximately April 1, 2019 and ending March 31, 2020.
In response to a public advertisement of January 9, 2019, a bid opening was held on January 29, 2019.
The bid tabulation for this contract is:
GROUP A: GLASS LABWARE
DAIGGER SCIENTIFIC, INC *$75,168.28
AGATHOS LABORATORIES, INC *$115,820.11
FISHER SCIENTIFIC COMPANY, L.L.C. *$142,610.04
THOMAS SCIENTIFIC, LLC *$574,061.20
*corrected total
GROUP B: PLASTIC LABWARE
DAIGGER SCIENTIFIC, INC *$39,289.81
FISHER SCIENTIFIC COMPANY, L.L.C. *$47,226.84
THOMAS SCIENTIFIC, LLC *$48,757.92
AGATHOS LABORATORIES, INC *$60,658.24
*corrected total
GROUP C: COMM. GLASS & PLASTIC LAB
CROWN PACKAGING INTERNATIONAL, INC $59,515.47
QORPAK, A DIVISION OF BERLIN PACKAGING, L.L.C. $64,898.81
DAIGGER SCIENTIFIC, INC *$123,170.92
FISHER SCIENTIFIC COMPANY, L.L.C. *$155,524.81
AGATHOS LABORATORIES, INC *$205,572.94
THOMAS SCIENTIFIC, LLC *$12,866,585.43
*corrected total
GROUP D: PRECLEANED BOTTLES/JARS
DAIGGER SCIENTIFIC, INC *$4,674.00
THOMAS SCIENTIFIC, LLC *$6,963.00
FISHER SCIENTIFIC COMPANY, L.L.C. $8,229.00
QORPAK, A DIVISION OF BERLIN PACKAGING, L.L.C. $28,008.00
AGATHOS LABORATORIES, INC *$47,093.00
*corrected total
Seven hundred forty-nine (749) companies were notified of the contract being advertised and twenty-seven (27) companies requested specifications.
The bid received from Daigger Scientific, Inc., for Group A, did not include pricing for all items as required in the general terms and conditions of the contract. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Daigger Scientific, Inc., of this action.
Agathos Laboratories, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $89,000.00, placing their bid of $115,820.11 approximately 30.1 percent above the estimate.
The bid received from Daigger Scientific, Inc., for Group B, was qualified with required minimum purchase amounts, which is not in accordance with the general terms and conditions of the contract. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Daigger Scientific, Inc., of this action.
Fisher Scientific Company, L.L.C., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $40,000.00, placing their bid of $47,226.84 approximately 18.1 percent above the estimate.
Crown Packaging International, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $65,000.00, placing their bid of $59,515.47 approximately 8.4 percent below the estimate.
The bids received from Daigger Scientific, Inc., Thomas Scientific, LLC, and Fisher Scientific Company, L.L.C., for Group D, did not include pricing for all items as required in the general terms and conditions of the contract. Therefore, the bids are considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Daigger Scientific, Inc., Thomas Scientific, LLC, and Fisher Scientific Company, L.L.C., of this action.
Qorpak, a Division of Berlin Packaging, L.L.C., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $23,000.00, placing their bid of $28,008.00 approximately 21.8 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-027-11, Group A to Agathos Laboratories, Inc., in an amount not to exceed $115,820.11, Group B to Fisher Scientific Company, L.L.C., in an amount not to exceed $47,226.84, Group C to Crown Packaging International, Inc., in an amount not to exceed $59,515.47, Group D to Qorpak, a Division of Berlin Packaging, L.L.C., not to exceed $28,008.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019
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