TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B to Gosia Cartage, Ltd., in an amount not to exceed $5,488,750.89, Account 101-66000-612520, Requisition 1492495
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Dear Sir:
On November 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-691-11 Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B.
In response to a public advertisement of January 9, 2019, a bid opening was held on February 5, 2019. The bid tabulation for this contract is:
GROUP A: LASMA
GOSIA CARTAGE, LTD. $3,347,461.22
OX-CART TRUCKING, INC. *$3,573,503.68
GROUP B: CALSMA
GOSIA CARTAGE, LTD. $2,141,289.67
OX-CART TRUCKING, INC. *$2,759,594.55
*corrected total
Three hundred sixty-six (366) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Gosia Cartage, Ltd., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $3,780,000.00, placing their bid of $3,347,461.22 approximately 11.4 percent below the estimate.
Gosia Cartage, Ltd., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $2,394,000.00, placing their bid of $2,141,289.67 approximately 10.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Gosia Cartage, Ltd., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for Group A, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract is 20 percent MBE, 13 percent WBE, and the bidder offers self to satisfy the SBE participation.
Gosia Cartage, Ltd., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for Group B, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract is 20 percent MBE, 13 percent WBE, and the bidder offers self to satisfy the SBE participation.
The contract will require approximately 45 people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-691-11, Groups A and B to Gosia Cartage, Ltd., in an amount not to exceed $5,488,750.89, subject to the contractors furnishing performance bonds in forms satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall commence work upon approval of the Contractor’s bond and terminate December 31, 2021.
Funds for the 2019 expenditure for Group A, in the amount of $1,199,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2020 are $1,075,000.00 and for 2021 are $1,073,461.22. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2019 expenditure for Group B, in the amount of $759,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2020 are $690,000.00 and for 2021 are $692,289.67. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019
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