TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Trojan Technologies, Inc., to Furnish and Deliver Ultraviolet Disinfection System Parts and Related Accessories, to Various Locations for a Three-Year Period, in a total amount not to exceed $1,200,000.00, Accounts 101-67000-623070, 623090, 623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Trojan Technologies, Inc., to provide ultraviolet disinfection system parts and related accessories, on an as needed basis, through March 31, 2022.
Trojan Technologies, Inc., the sole source distributor of the ultraviolet disinfection system parts and related accessories, has submitted prices for the parts and related accessories required. Purchase orders will be issued as needed based on the prices received from Trojan Technologies, Inc. Inasmuch as Trojan Technologies, Inc. is the only source of supply for the parts and related accessories required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and related accessories are needed by the trades to perform their work.
Trojan Technologies, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not applicable because this is a furnish and deliver purchase order for parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Trojan Technologies, Inc., in an amount not to exceed $1,200,000.00. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Trojan Technologies, Inc.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000-623070, 623090, 623270. The estimated expenditures for the period of 4/1/2019 through 3/31/2020 are $400,000.00, 4/1/2020 through 3/31/2021 are $400,000.00, and 4/1/2021 through 3/31/2022 are $400,000.00. Funds for the years 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:kp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019