TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders and enter into an agreement with Johnson Controls, Inc., to Provide Upgrades, Maintenance, and Repair Services on HVAC Control Systems at the Stickney, Calumet, and Egan Water Reclamation Plants, in an amount not to exceed $154,000.00, Accounts 101-67000, 68000, 69000-612680, 623070, Requisitions 1504613, 1504615, and 1504617
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Johnson Controls, Inc., to provide upgrades, maintenance, and repair services on HVAC control systems at the Stickney, Calumet, and Egan Water Reclamation Plants. The purchase order will expire on June 30, 2024.
Johnson Controls, Inc., the sole source provider for the specialized equipment repair and preventive maintenance, holds the license to the proprietary control software and components used in the HVAC systems. Johnson Controls, Inc., has submitted prices for the services required. Inasmuch as Johnson Controls, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The Johnson HVAC equipment, components, and controls comprise the primary heating, ventilation, and air conditioning systems for the Calumet High Level Pump Station and Screen Facilities, Calumet Aerated Grit Tanks Buildings, Egan Administration Building and M&R Facilities, as well as various locations at the Stickney Water Reclamation Plant. These systems consist of several pieces of mechanical equipment, compressors, absorption chillers, and their associated proprietary network controls.
Johnson Controls, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
The Affirmative Action Ordinance, Revised Appendix D is not applicable because there are no subcontracting opportunities for this service because the vendor is the only source of supply for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Johnson Controls, Inc., in an amount not to exceed $154,000.00.
Funds for the 2019 expenditures in the amount of $13,500.00 are available in Accounts 101-67000, 68000, 69000-612680-623070. The estimated expenditures for 2020 are $31,000.00, for 2021 are $31,000.00, for 2022 are $31,000.00, for 2023 are $31,000.00 and for 2024 are $16,500.00. Funds for 2020, 2021, 2022, 2023, and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019