TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver five 2020 Ford Explorers and one 2019 Ford Transit T-250, under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Contract No. 120716-NAF, in an amount not to exceed $206,414.92, Account 101-15000-634860, Requisition 1518116
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver five 2020 Ford Explorers and one 2019 Ford Transit T-250, under the Sourcewell, formerly NJPA Contract No. 120716-NAF. The District has the ability to participate in Sourcewell, formerly NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The Sourcewell, formerly NJPA currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2020 Ford Explorers and 2019 Ford Transits with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell, formerly NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
The following planned vehicle replacements that have met the replacement criteria of 10 years, 100,000 miles, or high lifetime-to-date maintenance costs:
Unit Year Make Model Dept Sect Odometer Months in Service
2715 2007 Ford Taurus M&O 634 100,178 149
5801 2008 Ford Escape M&O 924 115,317 126
5804 2008 Ford Escape M&O 679 91,130 126
8991 2009 Ford Expedition M&O 652 51,175 118
9560 2005 Ford Explorer M&O 931 138,660 165
1801 2008 Ford E-150 Van M&R 194 78,415 127
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D are not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell, formerly NJPA contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $206,414.92.
Funds are available in Account 101-15000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019