TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-717-21 Furnish, Deliver and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant, estimated cost $450,000.00, Account 201-50000-645700, Requisition 1518109
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-717-21 Furnish, Deliver and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant, at the request of the Maintenance and Operations Department.
This Contract is to remove the existing hydraulic operator and accumulator assembly for TARP Gate I at the O’Brien Water Reclamation Plant and install an upgraded electric actuator. In addition, the Contractor shall block open and decommission five redundant hydraulic sluice gates at the O’Brien WRP. This Contract will replace a hydraulic operator with an electric one. The current gate operator is beyond its useful life and requires frequent repairs. The lead time for available parts is long, and the current model installed requires some proprietary parts which are no longer supplied by the original equipment manufacturer. The upgrade will increase reliability as well as reduce maintenance and downtime of the equipment.
The estimated cost of this Contract is $450,000.00. The estimated 2019 and 2020 expenditures are $250,000.00 and $200,000.00, respectively.
The bid deposit for this Contract is $22,500.00.
The Multi-Project Labor Agreement (MPLA) will be included in this Contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this Contract. The type of work to be performed under the Contract is within the “Construction Services” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), Small Business Enterprises (SBE) and Veteran-owned Business Enterprise (VBE) utilization goals. The utilization goals for this contract are 20% MBE, 10% WBE, 10% SBE and 3% VBE.
It is estimated that this Contract will employ 10-15 personnel.
The tentative schedule for this contract is as follows:
Advertise May 29, 2019
Bid Opening June 25, 2019
Award August 8, 2019
Completion December 31, 2020
Funds for 2019 are available in Account 201-50000-645700. Funds for the subsequent year, 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-717-21.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:SO'C:MAG:JR:JMC:BK:WB:AJP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019