TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Authority to advertise Contract 19-934-11 Furnishing and Delivering Magnesium Chloride, estimated cost $1,710,000.00, Account 101-69000-623560, Requisition 1517598
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering magnesium chloride, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure magnesium chloride for a three-year period. Magnesium is one of the critical elements in the precipitated fertilizer pellets produced by the Ostara process. To bring the magnesium concentration to the correct amount, magnesium chloride is continuously fed to the Ostara reactor.
The estimated cost for this contract is $1,710,000.00. The estimated 2019, 2020, 2021 and 2022 expenditures are $285,000.00, $570,000.00, $570,000.00 and $285,000.00 respectively.
The bid deposit for this contract is $34,200.00.
The Multi-Project Labor Agreement is not applicable to this contract because it is a furnish and deliver contract for a chemical.
The Affirmative Action Ordinance, Revised Appendix D will not be included because it is a furnish and deliver contract for a chemical.
The tentative schedule for this contract is as follows:
Advertise May 29, 2019
Bid Opening June 18, 2019
Award July 11, 2019
Completion July 31, 2022
Funds for the current year are available in Account 101-69000-623560. Funds for subsequent years, 2020, 2021 and 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-934-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019