TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-612-21, Roof Restoration at the Lockport Powerhouse, estimated cost $240,000.00
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-612-21, Roof Restoration at the Lockport Powerhouse.
On October 18, 2018, authorization to amend the Board Order of September 6, 2018 was approved by the Board of Commissioners.
In response to a public advertisement of January 16, 2019, a bid opening was held on February 26, 2019. The bid tabulation for this contract is:
MORTENSON ROOFING CO., INC. $312,880.00
MCDONAGH DEMOLITION INC. $440,820.00
One hundred eighty-five (185) companies were notified of this contract being advertised and thirty-six (36) companies requested specifications.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), and 10% Small Business Enterprise (SBE).
A review by the Diversity Administrator revealed that Mortenson Roofing Co., Inc. (Mortenson), the apparent low bidder, did not comply with the goals of this contract as required. Mortenson offered 3% MBE, 0% WBE, and 0% SBE participation. Mortenson, also, requested a waiver for the remaining MBE, WBE, and SBE participation.
The waiver submitted by Mortenson was reviewed by the Diversity Administrator and denied for failing to provide an adequate good faith effort to meet the MBE, WBE and SBE goals in accordance to Section 12 (e), of the Affirmative Action Ordinance, Revised Appendix D. The Director of Procurement and Materials Management concurs with the Diversity Administrator. Therefore, the bid is considered non-responsive and rejected under Section 12(e), (iii) (v). The Director of Procurement and Materials Management has informed Mortenson Roofing Co., Inc., of this action.
A review of the bid submitted by McDonagh Demolition, Inc. (McDonagh), by the Maintenance and Operations Department, revealed that McDonagh was not considered for award because their past projects listed in their submitted bid did not indicate that they are able to restore commercial or industrial roofs on page AF-1. Furthermore, the bid in the amount of $440,820.00 is 83% over the District’s estimated cost and considered too high for an award. Therefore, the bid is rejected in the public’s best interest and the Director of Procurement and Materials Management has informed McDonagh Demolition, Inc., of this action.
The Maintenance and Operations Department will review the contract and re-advertise at a later date.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019