TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Lincolnwood for the design, construction, operation and maintenance of New Storm Sewers and New Storm Sewer Outfall along North Shore Avenue under Phase II of the Stormwater Management Program (18-IGA-22) in an amount not to exceed $1,391,763.14, Account 501-50000-612400, Requisition 1519011
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Lincolnwood (Village) for design, construction, operation and maintenance of New Storm Sewers and a New Storm Sewer Outfall along North Shore Avenue under Phase II of the Stormwater Management Program (18-IGA-22), in the Village of Lincolnwood, Illinois.
On May 17, 2018, the Board of Commissioners authorized the District to begin negotiations with several entities, including the Village of Lincolnwood, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various shovel ready stormwater projects. The Village proposes to install new storm sewers along North Shore Avenue, Columbia Avenue and Spaulding Avenue to collect stormwater and send it to a new outfall to the North Shore Channel to alleviate flooding of an estimated 500 structures in the Village. The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $1,391,763.14. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2019. As of this date the Village has spent approximately $50,000.00 on engineering, property acquisition, and other design-related project costs. The Village will also contribute approximately $1,800,000.00 towards future construction costs. The IGA requires the Village to award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements. The Affirmative action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, and 10 percent for Small Business Enterprises. The Village will assume responsibility for design, construction, perpetual maintenance, and operation of the New Storm Sewers and New Storm Sewer Outfall along North Shore Avenue, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with and make payment to the Village in an amount not to exceed $1,391,763.14. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019