TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Oak Park for the construction, operation and maintenance of the Oak Park Public Works Facility Demonstration Rain Garden in Oak Park, Illinois (19-IGA-11), in an amount not to exceed $20,000.00, Account 501-50000-612400, Requisition 1517621 (As Revised)
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Oak Park (Village) for the construction, operation and maintenance of green infrastructure as part of the Oak Park Public Works Facility Demonstration Rain Garden project in Oak Park, Illinois (19-IGA-11).
On November 15, 2018, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village. Under this project, the Village proposes the construction of demonstration rain gardens at the Public Works Facility, including a downspout disconnection, two rain gardens, a crushed granite walking path, and native planting zones. The projects are expected to reduce local flooding in the area, and provide educational opportunities for local residents on the benefits of GI. The rain garden project will provide an estimated 8,149 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $20,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2019. The Village has contributed to engineering, property acquisition and other design-related costs, and will also contribute towards the total construction cost of $40,000.00 for this project. The IGA will require the Village to advertise and award the construction contract in conformance with the District’s Purchasing Act, assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA will also contain provisions which allow the District oversight of the project’s design, construction and maintenance. Due to the amount requested, this IGA falls under the threshold for Affirmative Action Requirements. Note that the Village had also submitted an application to build a Green Alley, which was accepted by the District. An IGA for the Green Alley project is currently being negotiated and a Board Letter will be forthcoming.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $20,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for the 2019 expenditure, in the amount of $20,000.00, are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019