TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 09-182-3E D799 Switchgear Replacement, Stickney Water Reclamation Plant, to Electrical Systems, Inc. in an amount of $420,000.00, from an amount of $12,770,508.93, to an amount not to exceed $13,190,508.93, Account 401-50000-645600, Purchase Order 4000030 (As Revised)
Body
Dear Sir:
On December 17, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-182-3E D799 Switchgear Replacement, Stickney Water Reclamation Plant, to Electrical Systems, Inc., in an amount not to exceed $12,645,300.00, plus a five (5) percent allowance for change orders in an amount of $632,265.00, for a total amount not to exceed $13,277,565.00. The revised scheduled contract completion date is November 18, 2019.
As of April 5, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $125,208.93 from the original amount awarded of $12,645,300.00. The current contract value is $12,770,508.93. The prior approved change orders reflect a 0.99% increase to the original contract value.
An extra in the amount not to exceed $420,000.00 to be added to Allowance Item Cost Proposal B for additional Commonwealth Edison (ComEd) work. This contract includes the replacement of the existing 13.2 kV switchgear and service cables at the D799 electrical substation at the Stickney WRP. This project mandates coordination with ComEd. In order to proceed with the contract work, ComEd mandates involvement in the contract. ComEd needs to install and test interconnection cables and equipment for monitoring infrastructure connected to the newly installed District equipment. Two of the three phases of installation are complete. Unfortunately, ComEd has notified the District that they require additional funds for their work. ComEd states that the increase in cost is due to complexity and duration of the project not being fully understood or considered in their original proposal. Additionally, there was a scope change for adding demarcation equipment to the contract. Therefore, Allowance Item Cost Proposal B requires additional funds (CCO-014) in the amount not to exceed $420,000.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 545, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-182-3E in an amount of $420,000.00 (3.29% of the current contract value), from an amount of $12,770,508.93, to an amount not to exceed $13,190,508.93.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O’Connor, Director of Engineering, ECB:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019
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