TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with J. B. Systems, Inc. dba Mainsaver Software to Provide District-Wide Onsite Software Training for Mainsaver CMMS, in an amount not to exceed $10,875.00, Account 101-69000-601100, Requisition 1518876
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with J. B. Systems, Inc. dba Mainsaver Software to provide onsite software training for 80 employees for the District’s Computerized Maintenance Management System (CMMS). This purchase order will expire on December 31, 2019.
The Mainsaver CMMS is the primary planning tool used by District maintenance managers to initiate, organize and track all maintenance performed, by every trade, and at all levels. The requested training will cover basic Mainsaver skills including work requests and work order skills, query skills, and preventative maintenance and inventory skills. The training will be taught over a five-day period and will focus on features and functions at multiple skill levels.
J. B. Systems, Inc. dba Mainsaver Software, the sole authorized provider of support services for the proprietary Mainsaver CMMS software suite, has submitted pricing for the training required. Inasmuch as J. B. Systems, Inc. dba Mainsaver Software is the only source to provide the training required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
J. B. Systems, Inc. dba Mainsaver Software is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable due to the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to J. B. Systems, Inc. dba Mainsaver Software, in an amount not to exceed $10,875.00.
Funds are available in Account 101-69000-601100.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:kp
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2019