TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-603-11 Furnishing and Delivering Roadway Rock Salt to Various Service Areas, estimated cost $125,060.00, Accounts 101-67000/68000/69000-623130, Requisitions 1517976, 1518112 and 1518104
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering roadway rock salt to various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is for furnishing and delivering roadway rock salt to various service areas over a thirty month period.
The estimated cost for this contract is $125,060.00. The estimated 2019, 2020, 2021 and 2022 expenditures are $18,410.00, $43,200.00, $43,200.00 and $20,250.00 respectively.
The bid deposit for this contract is $6,250.00.
The Multi-Project Labor Agreement and the Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is a furnish and deliver contract for material.
The tentative schedule for this contract is as follows:
Advertise July 6, 2019
Bid Opening July 19, 2019
Award August 4, 2019
Completion June 30, 2022
Funds are available in 2019 in Accounts 101-67000/68000/69000-623130/612330. Funds for subsequent years, 2020, 2021 and 2022, are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-603-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2019