TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-629-11, Furnish and Deliver Closed Circuit Television Cameras to the Stickney and Calumet Water Reclamation Plants, to Greatline Electric, Inc., in an amount not to exceed $47,516.00, Accounts 101-68000, 69000-623070, Requisition 1515785
Body
Dear Sir:
On March 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-629-11, Furnish and Deliver Closed Circuit Television Cameras to the Stickney and Calumet Water Reclamation Plants.
In response to a public advertisement of March 27, 2019, a bid opening was held on April 16, 2019. The bid tabulation for this contract is:
GREATLINE ELECTRIC INC. $47,516.00
CLEAR LOSS PREVENTION INC. $48,415.48
AKA COMP SOLUTIONS INC. $48,907.60
B & H FOTO & ELECTRONICS CORP $54,432.00
KBR VIDEO/AUDIO INC. $61,425.00
INDI ENTERPRISE, INC. $64,845.80
One hundred eighty-five (185) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
Greatline Electric, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $62,000.00, placing their bid of $47,516.00 approximately 23.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-629-11 to Greatline Electric, Inc., in an amount not to exceed $47,516.00.
The contractor shall deliver the cameras within 90 calendar days after the mailing date of a purchase order.
The bid deposit, in the amount of $3,100.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Accounts 101-68000, 69000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2019