TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-602-11, Furnish and Deliver Recertified Safety Relief Valves to Various Locations, to Allied Valve, Inc., in an amount not to exceed $129,863.00, Accounts 101-67000, 68000, 69000-612240, 612680, 623090, Requisitions 1515777, 1515791, 1515796
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-610-11, Furnish and Deliver Recertified Safety Relief Valves to Various Locations.
On March 7, 2019, authorization to amend the Board Order of February 21, 2019 was approved by the Board of Commissioners. The contract number was corrected from 19-610-11 to 19-602-11.
In response to a public advertisement of April 3, 2019, a bid opening was held on April 23, 2019. The bid tabulation for this contract is:
ALLIED VALVE, INC. $129.863.00
THE STONE GROUP, INC. *$133,178.75
*corrected total
Six hundred and fifty-one (651) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
Allied Valve, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $216,000.00, placing their bid of $129,863.00 approximately 39.9 percent below the estimate.
The contract shall commence five calendar days after the mailing date of the purchase order and terminate thirty-six months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $10,800.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-602-11 to Allied Valve, Inc., in an amount not to exceed $129,863.00.
Funds for the 2019 expenditure, in the amount of $22,546.00, are available in Accounts 101-67000, 68000, 69000-612240, 612680, 623090. The estimated expenditures for 2020 are $43,107.00, for 2021 are $43,107.00, and for 2022 are $21,103.00. Funds for the 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2019