TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, Group A to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $63,999.60, Group B to Synergy Systems, LLC, in an amount not to exceed $33,533.85, and Group C to Fairmont Supply Company, in an amount not to exceed $18,143.01, Accounts 101-20000-623110, 623170, 623660
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-006-11 furnish and deliver janitorial supplies to various locations for a one (1) year period, beginning approximately June 1, 2019 and ending May 31, 2020.
In response to a public advertisement of March 6, 2019, a bid opening was held on March 26, 2019. The bid tabulation for this contract is:
GROUP A: BRUSHES, MOPS, PAILS, ETC.
CICERO MFG. & sUPPLY cO., INC. $63,999.60
THE STANDARD COMPANIES, Inc. *$68,997.06
FAIRMONT SUPPLY COMPANY $82,551.42
*corrected total
GROUP b: CLEANERS & DETERGENTS
SYNERGY SYSTEMS, LLC $33,533.85
*corrected total
GROUP C: HAND SOAPS & DISPENSERS
fairmont supply company $18,143.01
The Standard Companies, INC. $18,385.66
The tranzonic companies d/b/a
CCP Industries, Inc. *$21,017.86
*corrected total
One thousand one hundred seventy-nine (1,179) companies were notified of this contract being advertised and forty-five (45) companies requested specifications.
Cicero Mfg. & Supply Co., Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract is $69,000.00, placing their bid of $63,999.60 approximately 7.2 percent below the estimate.
Synergy Systems, LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract is $37,000.00, placing their bid of $33,533.85 approximately 9.4 percent below the estimate.
Fairmont Supply Company, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract is $19,000.00, placing their bid of $18,143.01 approximately 4.5 percent below the estimate.
Fairmont Supply Company is not registered and in good standing with the State of Illinois, but has submitted a certificate of good standing from the State of Pennsylvania. The Director of Procurement and Materials Management has recommended to move forward with the award.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-006-11, Group A to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $63,999.60, Group B to Synergy Systems, LLC, in an amount not to exceed $33,533.85, and Group C to Fairmont Supply Company, in an amount not to exceed $18,143.01.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Accounts 101-20000-623110, 623170, 623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:em
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2019
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