TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, Groups A and B to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $120,449.17, Account 101-20000-623030
Body
Dear Sir:
On March 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, beginning approximately July 1, 2019 and ending June 30, 2020.
In response to a public advertisement of April 3, 2019, a bid opening was held on April 23, 2019. The bid tabulation for this contract is:
GROUP A: MISCELLANEOUS STEEL
SUPER ROCO STEEL & TUBE LTD. II *$80,983.65
*Corrected Total
GROUP B: STAINLESS STEEL
SUPER ROCO STEEL & TUBE LTD. II *$39,465.52
*Corrected Total
One hundred and ninety five (195) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: they could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Super Roco Steel & Tube Ltd. II, the sole bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $150,000.00, placing the total bid of $120,449.17, approximately 19.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-004-11, Groups A and B, to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $120,449.17.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623030.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2019
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