TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to SWECO, a Business Unit of M-I LLC, to Furnish and Deliver SWECO Classifying and Dewatering Parts and Equipment for the Stickney Water Reclamation Plant’s Phosphorous Recovery System for a Three-Year Period, in a total amount not to exceed $75,000.00, Accounts 101-69000-623070, 623090, 623270, 623860
Body
Dear Sir:
Authorization is requested to issue purchase orders to SWECO, a business unit of M-I LLC, to furnish and deliver SWECO classifying and dewatering parts and equipment for the Stickney Water Reclamation Plant’s phosphorous recovery system, on an as needed basis, for approximately a three-year period. All parts and equipment will be delivered prior to May 31, 2022.
SWECO, a business unit of M-I LLC, the sole source distributor for SWECO parts and equipment, has submitted prices for the parts and equipment required. Purchase orders will be issued for parts and equipment as needed using an outline agreement based on the prices received from SWECO, a business unit of M-I LLC. Inasmuch as SWECO, a business unit of M-I LLC, is the only source of supply for the parts and equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and equipment are needed for the solids screening processes for the SWRP phosphorous recovery system.
SWECO, a business unit of M-I LLC, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement and Affirmative Action Ordinance, Appendix D, and Appendix V are not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to SWECO, a business unit of M-I LLC, in an amount not to exceed $75,000.00. Purchase orders will be issued when the parts and equipment are required. Payment will be based on the unit cost received by SWECO, a business unit of M-I LLC.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-69000-623070, 623090, 623270, 623860. The estimated expenditures for the period of 06/1/2019 through 05/31/2020 are $25,000.00, 06/1/2020 through 05/31/2021 are $25,000.00, and 06/1/2021 through 05/31/2022 are $25,000.00. Funds for years 2020, 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2019