TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Emerson Process Management Power and Water Solutions, Inc., to Provide Telephone Support and Software Updates for the Distributed Control System (DCS) and Remote Telemetry Units at the Stickney, Hanover Park, Kirie, Egan, and O’Brien Water Reclamation Plants, the Lockport Powerhouse Control Center and the Waterways Control Room, in an amount of $50,000.00, from an amount of $452,822.06, to an amount not to exceed $502,822.06, Accounts 101-66000/67000/69000-612620/612650, Purchase Order 3089945
Body
Dear Sir:
On November 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., to Provide Telephone Support and Software Updates for the Distributed Control System (DCS) and Remote Telemetry Units at the Stickney, Hanover Park, Kirie, Egan, and O’Brien Water Reclamation Plants, the Lockport Powerhouse Control Center and the Waterways Control Room, in an amount not to exceed $536,216.00. The purchase order expires on December 31, 2019.
As of May 3, 2019, the attached list of change orders and other changes has been approved. The effect of these change orders and other changes resulted in a decrease in an amount of $83,393.94 from the original amount awarded of $536,216.00. The current contract value is $452,822.06. The prior approved change orders and other changes reflect an approximate 15.6% decrease to the original contract value.
An increase is being requested in order to fund the additional services under the maintenance plan for Emerson process control equipment throughout the North Service Area, not anticipated at the time the original purchase orders were issued.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase orders were issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $50,000.00 (approximately 11.0% of the current contract value), from an amount of $452,822.06, to an amount not to exceed $502,822.06.
Funds are available in Account 101-67000-612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2019
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