TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order for Contract 18-348-11 for Services to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three-Year Period, to Luse Environmental Services, Inc. in an amount of $60,000.00, from an amount of $155,889.05, to an amount not to exceed $215,889.05, Account 101-25000-612780, Purchase Order 5001654 (As Revised)
Body
Dear Sir:
On February 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 18-348-11 for Services to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three Year Period, to Luse Environmental Services, Inc., in an amount not to exceed $157,728.00. The scheduled contract completion date is December 31, 2020.
As of February 7, 2019, the attached list of change orders have been approved. The effect of these change orders resulted in a decrease in an amount of $1,838.95 from the original amount awarded of $157,728.00. The current contract value is $155,889.05. The prior approved change orders reflect a 1.17% decrease to the original contract value.
Maintenance and Operations (M&O) has expressed a need to change out the filters in two of the Baghouse Primary Cell Chambers; however, it has been determined the areas are contaminated with asbestos. It is suspected that a filtering media that contained asbestos was used decades ago to line the sock filters. Safety has collected samples from four of the Primary Cell Chambers: 1, 2, 11 & 12. A total of fourteen samples were collected and analyzed for the presence of asbestos; eleven of the samples identified the presence of asbestos.
Each Primary Cell Chamber is divided into three levels. The first level contains four cyclone vessels that collect large particles of dirt and dust. Samples were collected from several of the cyclone vessels and asbestos contamination was confirmed. The second level of each Chamber consists of three hundred and twenty (320) sock filters, each approximately eighteen (18) feet in length. The sock filters need to be removed in order to access the area underneath the filter attachment grid, which is where the presence of asbestos containing material has been identified. The third level of the Primary Cell Chamber is the final stage of the cell. The floor dirt was sampled and was determined to be contaminated with asbestos.
Safety arranged for their hazardous materials abatement contractor to provide an estimate for cleaning two of the contaminated Primary Cell Chambers. The contractor submitted a not to exceed estimate of $60,000.00.
The change order increase requested in this letter is required to assure adequate funding for fulfilling M&O’s request to have two of the Baghouse Primary Cell Chambers cleaned this year.
This change order is compliant with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-348-11 in an amount of $60,000.00 (38.49% of the current contract value) from an amount of $155,889.05 to an amount of $215,889.05.
Funds are available in Account 101-25000-612780.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:RJ:EK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2019
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