TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-040-11 Furnish and Deliver Computer Supplies to Various Locations for a One (1) Year Period, estimated cost $48,600.00
Body
Dear Sir:
On April 18, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-040-11 furnish and deliver computer supplies to various locations for a one (1) year period, beginning approximately August 1, 2019 and ending July 31, 2020.
In response to a public advertisement of May 1, 2019, a bid opening was held on May 21, 2019. The bid tabulation for this contract is:
GROUP A: MISCELLANEOUS SUPPLIES
Star image SUPPLY, inc. $197.05
Runco office suPPLY & Equipment company $1,336.06
T & N CHICAGO, INC. $4,256.46
GROUP B: LASER PRINTER AND INKJET TONER CARTRIDGES, OEM AND OEM-COMPATIBLE
Star image SUPPLY, inc. $9,746.40
OFFICE PAL, THE $12,609.00
T & N CHICAGO, INC. $23,475.40
RUnco Office suPPLY & Equipment Company $24,992.00
WAREHOUSE DIRECT, INC. $28,477.72
GROUP C: LASER PRINTER AND INKJET TONER CARTRIDGES, OEM ONLY
T & N CHICAGO, INC. $22,109.10
OFFICE PAL, THE $40,573.00
Runco office suPPLY & equipment company $43,517.00
Star image SUPPLY, inc. $45,580.00
Five hundred forty-six (546) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
Numerous items listed in Groups A, B, and C reference MWRD Board of Standards Specification 12-09-21-05. District personnel and Information Technology staff have reported that several cartridges purchased under these groups, which reference MWRD Board of Standards Specification 12-09-21-05, have failed in the past year, resulting in equipment breakdown. As a result, MWRD Board of Standards Specification 12-09-21-05 has been revised to strengthen the manufacturing standards acceptable to the District. Therefore, all bids received for Groups A, B and C are being rejected in the public’s best interest. The Director of Procurement and Materials Management has notified all bidders of this action.
The contract will be re-advertised at a future date, using the revised MWRD Board of Standards Specification 12-09-21-05, dated June 3, 2019.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019