TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $459,159.00, from an amount of $37,173,527.93, to an amount not to exceed $36,714,368.93, Account 401-50000-645600, Purchase Order 5001404
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV, in an amount not to exceed $35,067,000.00. The scheduled contract completion date was January 22, 2019.
As of June 21, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $2,106,527.93 from the original amount awarded of $35,067,000.00. The current contract value is $37,173,527.93. The prior approved change orders reflect a 6.01% increase to the original contract value.
Item 1: This contract includes the replacement of the four large and two small Calumet TARP pumps with six new 72 MGD pumps. Funds were included in the base contract for District personnel to travel to the manufacturer’s facilities to witness Factory Acceptance Testing of the Medium Voltage VFDs, Medium Voltage Motors and the associated transformers. District personnel did not make these trips, instead test reports were submitted for information and review. The contractor submitted a credit proposal (CCO-050) in the amount of $19,039.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 893, that the Engineering Department would recommend its approval.
Item 2: A credit in the amount of $440,120.00 is necessary to close out this contract. A credit for unit price work items that were not fully utilized because the condition of the items was better than anticipated; Cost Proposal C (Repair of Discharge Check Valve Actuators), Cost Proposal D (Repair of Hydraulic Valve Control Cabinets), Cost Proposal E (Repair of 82-inch Dia. Cone Valves), Cost Proposal F (Unanticipated Repair or Alterations) will be decreased in the amount of $290,667.00. Additionally, the balance of a time and material change order to install a new water line from grade to the east pump room is credited as the work was less than anticipated in the amount of $149,453.00
The above two change orders are in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the contract was signed, and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to decrease Contract 06-212-3M in an amount of $459,159.00 (1.23% of the current contract value), from an amount of $37,173,527.93, to an amount not to exceed $36,714,368.93. The final approved change orders reflects a 4.70% increase to the original contract value.
Funds will be restored to Account 401-50000-645600.
Requested, Catherine A. O’Connor, Director of Engineering, ECB:LMK:CH
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019
Attachment