TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-601-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas, estimated cost $311,670.00
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-601-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas.
In response to a public advertisement of May 8, 2019, a bid opening was held on June 4, 2019. The bid tabulation for this contract is:
GROUP A: STICKNEY WRP
ROOT BROTHERS MFG. & SUPPLY CO. $198,598.92
GROUP B: EGAN WRP
ROOT BROTHERS MFG. & SUPPLY CO. $131,664.52
Seven hundred seventy-one (771) companies were notified of this contract being advertised and thirty-one (31) companies requested specifications.
The Maintenance and Operations Department has reviewed the sole bid received from Root Brothers Mfg. & Supply Co. (Root Brothers), for Groups A and B, and determined that their bid did not meet the technical specifications of the contract. Root Brothers took exception to the requirements on DS-9 under “Inspection and Acceptance” where the vendor shall have a tensile test machine capable of producing a full force of 600,000 lbs., and shall include the cost of independent chain testing in the price of the bid.
Root Brothers indicated in their proposal that chain testing will incur an additional cost and the test machine to be used by Root Brothers is only capable of 300,000 lbs. total force for testing purposes. Therefore, their bid is rejected for failing to meet the specifications of the contract and in the public’s best interest. The Director of Procurement and Materials Management has informed Root Brothers Mfg. & Supply Co., of this action.
The Maintenance and Operations Department will re-advertise as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019