TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-606-11, Furnish and Deliver an Aluminum Work Boat and Trailer to the Stickney Water Reclamation Plant, to Elastec, Inc., in an amount not to exceed $78,500.00, Account 101-66000-634790, Requisition 1508281.
Body
Dear Sir:
On May 2, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-606-11, Furnish and Deliver an Aluminum Work Boat and Trailer to the Stickney Water Reclamation Plant.
In response to a public advertisement of May 22, 2019, a bid opening was held on June 11, 2019. The bid tabulation for this contract is:
ELASTEC, INC. $78,500.00
Eighty-three (83) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not meet the specifications of the contract. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Elastec, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $80,000.00, placing their bid of $78,500.00 approximately 1.9% below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract for equipment.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract for equipment
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-606-11 to Elastec, Inc., in an amount not to exceed $78,500.00.
The contractor shall deliver the equipment by December 31, 2019.
The bid deposit, in the amount of $4,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-66000-634790.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:lga
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019