TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-693-12 (Re-Bid), Use of a Sanitary Landfill, Groups A and B, to Waste Management of Illinois, Inc., in an amount not to exceed $69,076.00, Account 101-66000-612520, Requisition 1500390
Body
Dear Sir:
On December 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-693-11, Use of a Sanitary Landfill.
In response to a public advertisement of April 3, 2019, a bid opening was held on April 23, 2019. No bids were received.
In response to a public re-advertisement of May 22, 2019, a bid opening was held on June 11, 2019. The bid tabulation for this contract is:
GROUP A: LASMA
WASTE MANAGEMENT OF ILLINOIS, INC. $50,400.00
GROUP B: CALSMA
WASTE MANAGEMENT OF ILLINOIS, INC. $18,676.00
One hundred eighty-four (184) companies were notified of this contract being advertised and seven (7) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: did not have a landfill to use. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Waste Management of Illinois, Inc., the sole bidder for Groups A and B, proposes to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $54,000.00, placing their bid of $50,400.00 approximately 6.7 percent below the estimate. The estimated cost for Group B of this contract was $20,000.00, placing their bid of $18,676.00 approximately 6.6 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V was not included in this contract because it is for access to, and use of, a landfill.
The Multi-Project Labor Agreement was not included in this contract because it is for access to, and use of, a landfill.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-693-12 (Re-Bid), Groups A and B, to Waste Management of Illinois, Inc., in an amount not to exceed $69,076.00.
The total bid deposit for Groups A and B, in the amount of $3,700.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will terminate on December 31, 2020, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2019 expenditure for Group A, in the amount of $25,300.00, are available in Account 101-66000-612520. The estimated expenditure for 2020 is $25,100.00. Funds for 2020 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds for the 2019 expenditure for Group B, in the amount of $10,000.00, are available in Account 101-66000-612520. The estimated expenditure for 2020 is $8,676.00. Funds for 2020 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019