TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to amend Intergovernmental Agreement between the District and the Chicago Public Schools to extend the District’s participation in the Space to Grow program through 2022 (15-IGA-20), Account 501-50000-612400, Purchase Order 3091481
Body
Dear Sir:
On October 16, 2014, the Board of Commissioners (Board) granted authority to enter into an Intergovernmental Agreement (IGA) between the District and the Chicago Public Schools (CPS) to install Green Infrastructure (GI) at various Chicago public schools at a maximum of 30 schools under the Space to Grow program (Program) through 2022 (15-IGA-20), in an amount not to exceed $3,000,000 per year for five years.
Thereafter, it was determined that greater flexibility was needed to construct a total of 30 GI installations at CPS schools over the duration of the District’s participation in the Program. Consequently, on December 3, 2015, the Board amended its authority, thereby authorizing the District to enter into an IGA with CPS for an amount not to exceed $15,000,000, at a maximum of $500,000 per school for a maximum of 30 schools, with flexibility as to the number of schools funded in any given year. On July 21, 2016, the District and CPS fully executed the IGA.
During the course of the negotiations of the IGA, CPS asked the District to fund an additional amount not to exceed $1,000,000 toward the design of GI improvements at up to 10 of the 30 schools that are, or will be built under the Program. Additionally, it was determined that in order to complete GI at 30 schools, an extra year (through 2020) would be needed. Finally, it was determined that additional documentation would be needed to provide flow metering at certain CPS schools. Rather than delay the execution of the IGA, the District and CPS staff agreed that it would be most efficient to amend the IGA to address the above-referenced issues. Accordingly, on August 4, 2016, the Board granted the authority to amend the IGA. Since that time, various funding and other issues at CPS have resulted in the need to extend the IGA through 2022 to allow for each of the 30 schools to complete its GI installation. The associated revisions to the IGA have been reviewed with CPS, and the two parties have agreed in principal as to the terms of the amendment to incorporate both the additional $1,000,000.00 in District funding toward design, and the extension of the IGA through December 31, 2022.
Based on the foregoing, the Engineering Department recommends that the Board authorize the amendment to the IGA wherein the District extends its participation in the Program until 2022. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said amendment to the IGA on behalf of the District, upon approval by the Director of Engineering as to technical matters and by the General Council as to form and legality.
Funding in the amount of $3,000,000.00 for 2019 is available under Account 501-50000-612400. Funding estimates for the amounts of $3,000,000.00 in 2020, $2,500,000.00 in 2021, and $2,000,000.00 in 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019