TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase orders for Contract 19-683-11, Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations, Groups A, C, D, E, G, and H, to K.L.F. Enterprises, Inc., in an amount not to exceed $120,501.00 and Groups B and F, to Material Service Corporation, in an amount not to exceed $56,827.50, Accounts 101-66000, 67000, 68000, 69000-623130, Requisitions 1506175, 1506500, 1506501, 1506502, 1506526, 1506669, 1506683 (As Revised)
Body
Dear Sir:
On January 10, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-683-11 Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations.
In response to a public advertisement of May 29, 2019, a bid opening was held on June 18, 2019. The bid tabulation for this contract is:
GROUP A - STICKNEY WRP/LOCKPORT POWERHOUSE
K.L.F. ENTERPRISES, INC. $57,810.00
MATERIAL SERVICE CORPORATION $62,630.00
MISFITS CONSTRUCTION COMPANY $79,350.00
GROUP B - CALSMA
MATERIAL SERVICE CORPORATION $15,562.50
K.L.F. ENTERPRISES, INC. $16,200.00
MISFITS CONSTRUCTION COMPANY $18,250.00
GROUP C - LASMA/OTHER DRYING SITES
K.L.F. ENTERPRISES, INC. $50,260.00
MATERIAL SERVICE CORPORATION $54,240.00
MISFITS CONSTRUCTION COMPANY $59,000.00
GROUP D - EGAN WRP
K.L.F. ENTERPRISES, INC. $1,200.00
MISFITS CONSTRUCTION COMPANY $3,025.00
GROUP E - KIRIE WRP
K.L.F. ENTERPRISES, INC. $1,255.00
MISFITS CONSTRUCTION COMPANY $2,950.00
GROUP F - CALUMET WRP
MATERIAL SERVICE CORPORATION $41,265.00
K.L.F. ENTERPRISES, INC. $42,480.00
MISFITS CONSTRUCTION COMPANY $48,150.00
GROUP G - HANOVER PARK WRP
K.L.F. ENTERPRISES, INC. $2,051.00
MISFITS CONSTRUCTION COMPANY $5,215.00
GROUP H - O’BRIEN WRP
K.L.F. ENTERPRISES, INC. $7,925.00
MATERIAL SERVICE CORPORATION $8,125.00
MISFITS CONSTRUCTION COMPANY $12,750.00
Four hundred thirty-nine (439) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
K.L.F. Enterprises, Inc., the lowest responsible bidder for Groups A, C, D, E, G, and H, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, C, D, E,
G, and H of this contract is $124,900.00, placing the total bid of $120,501.00, approximately 4.0 percent below the estimate.
Material Service Corporation, the lowest responsible bidder for Groups B and F, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and F of this contract is $65,500.00, placing the total bid of $56,827.50, approximately 13.0 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because it is primarily a furnish and deliver contract.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 19-683-11, Groups A, C, D, E, G, and H, to K.L.F. Enterprises, Inc., in an amount not to exceed $120,501.00, and Groups B and F to
Material Service Corporation, in an amount not to exceed $56,827.50.
The bid deposits, in a total amount of $6,250.00 for K.L.F. Enterprise, Inc., and $3,250.00 for Material Service Corporation, will be retained in lieu of performance bonds, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall begin five days after the mailing of the purchase order and terminate three years thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2019 expenditure, in the amount of $44,201.25, are available in Accounts 101-66000, 67000, 68000, 69000-623130. The estimated expenditure for 2020 is $46,891.25, for 2021 is $46,891.25, and for 2022 is $39,344.75. Funds for the 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019