TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Chicago Tire, Inc., in an amount not to exceed $91,740.00, Account 101-66000-623250, Requisition 1510132 (As Revised)
Body
Dear Sir:
On March 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations.
In response to a public advertisement of May 1, 2019, a bid opening was held on May 14, 2019. The bid tabulation for this contract is:
CHICAGO TIRE, INC. $91,740.00
POMP’S TIRE SERVICE, INC. $95,716.40
COMMERCIAL TIRE SERVICE, INC. $98,422.00
Three hundred seventy-seven (377) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Chicago Tire, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $75,000.00, placing their bid of $91,740.00 approximately 22.3 percent above the estimate. The bids received are higher than anticipated because additional quantities were not included in the original estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-672-11 to Chicago Tire, Inc., in an amount not to exceed $91,740.00.
The contract shall begin five days after the mailing of a purchase order, and all items should be delivered, and any work completed, by December 31, 2019.
The bid deposit, in the amount of $3,700.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-66000-623250.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019