TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-116-11, Furnish and Deliver a Hydrogen Sulfide Monitoring System, to ENVEA, Inc., in an amount not to exceed $140,698.00, Accounts 101-16000-612490, 623570, 634970, Requisition 1518111
Body
Dear Sir:
On May 16, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-116-11, Furnish and Deliver a Hydrogen Sulfide Monitoring System.
In response to a public advertisement of May 29, 2019, a bid opening was held on June 18, 2019. The bid tabulation for this contract is:
ENVEA, INC. *$140,698.00
*corrected total
Seven hundred forty-nine (749) companies were notified of this contract being advertised and twenty-six (26) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not meet the specifications of the contract. In light of this finding, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
ENVEA, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $138,000.00, placing their bid of $140,698.00 approximately 2 percent above the estimate.
The contract will be completed by December 31, 2021.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $6,940.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and
Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-116-11, to ENVEA, Inc., in an amount not to exceed $140,698.00.
Funds for the 2019 expenditures, in the amount of $89,175.08, are available in Accounts 101-16000-612490, 623570, 634970. The estimated expenditures for 2020 are $25,761.46, and for 2021 are $25,761.46. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019