TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-617-12 (Re-Bid), Power Distribution Equipment Inspection and Repairs, to Jamerson & Bauwens Electrical Contractors, Inc., in an amount not to exceed $212,266.98, Accounts 101-67000, 68000, 69000-612240, 612650, 623070, Requisitions 1470090, 1469955, 1469957
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-617-11, Power Distribution Equipment Inspection and Repairs.
In response to a public advertisement of April 10, 2019, a bid opening was held on May 7, 2019. The sole bidder was rejected as reported at the Board Meeting of June 6, 2019.
In response to a public re-advertisement of June 12, 2019, a bid opening was held on July 9, 2019. The bid tabulation for this contract is:
DUDE TESTING AND LOCATING, LLC
D/B/A DUDE ELECTRICAL TESTING, LLC $201,810.00
JAMERSON & BAUWENS ELECTRICAL CONTRACTORS, INC. $212,266.98
Three hundred seventy-five (375) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
Under Contract 19-617-11, Dude Testing and Locating, LLC d/b/a Dude Electrical Testing, LLC (Dude Electrical) submitted a bid bond, in the amount of $10,700.00, as their bid deposit. The bid bond contained a photographic signature for the surety company instead of original signature, signed in ink, as required. Upon further review, the surety company was contacted and indicated they had no knowledge of said bid bond submitted by Dude Electrical. The bid received for Contract 19-617-11 was rejected at the June 6, 2019 Board Meeting. In accordance with Section 11.11 of the Purchasing Act 70 ILCS 2605/11.11, the Director of Procurement and Materials Management has informed Dude Electrical that their firm will not be considered a responsible bidder for Contract 19-617-12 (Re-Bid) due to their actions on Contract 19-617-11. Therefore, the bid submitted by Dude Testing and Locating, LLC d/b/a Dude Electrical Testing, LLC is viewed as non-responsive and rejected.
Jamerson & Bauwens Electrical Contractors, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $212,400.00, placing their bid of $212,266.98 approximately equal to the estimate.
Jamerson & Bauwens Electrical Contractors, Inc., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately eight (8) people for the services.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE participants and the specialization of the project.
The work under this contract shall commence approximately August 1, 2019, or upon approval of the Contractor’s Bond, whichever is later. The contract shall terminate three years thereafter or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-617-12 (Re-Bid) to Jamerson & Bauwens Electrical Contractors, Inc., in an amount not to exceed $212,266.98, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2019 expenditure, in the amount of $68,000.00, are available in Accounts 101-67000, 68000, 69000-612240, 612650, 623070. The estimated expenditures for 2020 are $72,133.49, and for 2021 are $72,133.49. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019