TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-804-21, Furnish, Deliver and Install Four Sacrificial Deep Anode Ground Beds for the Cathodic Protection System at the Calumet TARP East and West Pumping Stations, to Industria, Inc., in an amount not to exceed $704,600.00, Account 201-50000-645700, Requisition 1516035
Body
Dear Sir:
On May 2, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-804-21, Furnish, Deliver and Install Four Sacrificial Deep Anode Ground Beds for the Cathodic Protection System at the Calumet TARP East and West Pumping Stations.
In response to a public advertisement of June 12, 2019, a bid opening was held on July 9, 2019. The bid tabulation for this contract is:
CATHODIC PROTECTION MANAGEMENT, INC. $579,779.00
INDUSTRIA, INC. $704,600.00
One thousand eight hundred fifty-eight (1,858) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
The participation goals for this contract are 13 percent Minority Business Enterprise (MBE), 7 percent Women Business Enterprise (WBE), 10 percent Small Business Enterprise (SBE), and 3 percent Veteran-Owned Business Enterprise (VBE).
A review of the low bid submitted by Cathodic Protection Management, Inc. (Cathodic), revealed that they requested a waiver for the entire MBE, WBE and SBE participation on this contract. In addition, Cathodic did not offer any Veteran participation. A review by the Diversity Administrator indicates that Cathodic failed to make a good faith effort to achieve the MBE, WBE and SBE goals required under Section 12(e) of the Affirmative Action Ordinance, Revised Appendix D. The Director of Procurement and Materials Management concurs with the Diversity Administrator and has informed Cathodic that their bid is considered non-responsive and rejected.
Industria, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $600,000.00, placing their bid of $704,600.00, approximately 17.4 percent above the estimate.
Industria, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 7.03 percent WBE and the bidder offers themselves to satisfy MBE, VBE and SBE participation.
Industria, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trade anticipated to be utilized on this contract is millwrights, electricians, pipefitters, carpenters, cement finishers, and painters. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract shall commence upon approval of the Contractor’s Bond and shall terminate three hundred and sixty-five (365) calendar days thereafter, or upon the expenditure of available funds, whichever occurs sooner.
The contract will require approximately eight (8) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-804-21 to Industria, Inc., in an amount not to exceed $704,600.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in account 201-50000-645700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019
Attachment