TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 18-913-21, Railroad Track Improvements in the Stickney Service Area, estimated cost $1,565,000.00
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-913-21, Railroad Track Improvements in the Stickney Service Area. .
On July 11, 2019, authorization to amend the Board Order of September 6, 2018 was approved by the Board of Commissioners.
In response to a public advertisement of June 26, 2019, a bid opening was held on July 16, 2019. The bid tabulation for this contract is:
TRACK SERVICES, INC. $1,614,800.00
Fifty-four (54) companies were notified of this contract being advertised, and twenty-nine (29) companies requested specifications.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 10% Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE), and 3% Veteran-Owned Business Enterprise (VBE).
A review by the Diversity Administrator revealed that Track Services, Inc., the sole bidder, did not comply with the goals of this contract as required. Track Services, Inc., offered 4% MBE, 7% WBE, 0% SBE. Track Services, Inc., requested a waiver for the remaining MBE, WBE and SBE participation. In addition, Track Services, Inc., only offered 1% VBE participation.
The waiver submitted by Track Services, Inc., was reviewed by the Diversity Administrator and denied for failing to provide an adequate good faith effort to meet the MBE, WBE and SBE goals in accordance to Section 12 (e) of the Affirmative Action Ordinance, Revised Appendix D. The Director of Procurement and Materials Management concurs with the Diversity Administrator. Therefore, the bid is considered non-responsive and rejected. The Director of Procurement and Materials Management has informed Track Services, Inc., of this action.
The Maintenance and Operations Department will review the contract and re-advertise at a later date.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:lga
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019