TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-118-11 Furnish, Deliver and Install a Conveyor Type Dishwasher, estimated cost $56,059.00, Account 101-16000-634970, Requisition 1524795
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-118-11 to furnish, deliver and install a conveyor type dishwasher at the Egan Analytical Laboratory of the John E. Egan Water Reclamation Plant. This contract expires December 31, 2019.
The purpose of this contract is to obtain a conveyor type dishwasher to clean glassware used in the analysis of samples. The dishwasher will allow the laboratories to recycle plastic sample containers that are sent to the field to collect treatment plant samples for the NPDES permit required analyses. The dishwasher will provide a cost savings to the Metropolitan Water Reclamation District of Greater Chicago by allowing the reuse of sample containers multiple times. The existing glassware washer is approximately 10 years old and is used five days per week, fifty-two weeks per year and has developed leaks in the seals over the last two years requiring multiple repair visits. The new dishwasher’s design improvements will allow the Egan Analytical Laboratory to reduce hot water usage up to 90%, which will provide up to 20% in energy savings. The newly designed booster heater is integral to the dishwasher and will allow a smaller footprint than the existing washer, which has a separate booster heater.
The estimated cost for this contract is $56,059.00.
There is no bid deposit requirement for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise August 28, 2019
Bid Opening September 17, 2019
Award October 17, 2019
Completion December 31, 2019
Funds are available in Account 101-16000-634970.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-118-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:JC:VO:cls
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019