TRANSMITTAL LETTER FOR BOARD MEETING OF MAY AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Authority to advertise Contract 20-612-11 Street Sweepers at Various Locations, estimated cost $177,000.00, Account 101-66000-612420, Requisition 1518851
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-612-11, Street Sweepers at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to clean roads at the District’s various solids handling areas, primarily at the Lawndale Avenue Solids Management Area (LASMA), the Harlem Avenue Solids Management Area (HASMA), and the Calumet Solids Management Area (CALSMA). Other areas include the Ridgeland, Stony Island, Vulcan and Marathon sites, as needed.
The estimated cost for this contract is $177,000.00. The estimated 2020, 2021 and 2022 expenditures are $59,000.00 for each of these years.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract, because of the specialized nature of the work involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because neither direct nor indirect subcontracting opportunities would be practicable or cost-effective. Additionally, there are sufficient MBEs and/or WBEs available to bid.
The tentative schedule for this contract is as follows:
Advertise September 18, 2019
Bid Opening October 8, 2019
Award November 7, 2019
Completion December 31, 2022
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-612-11.
Funds are being requested in 2020, in Account 101-66000-612420, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2021 and 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019