TRANSMITTAL LETTER FOR THE BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to increase cost estimate for Contract 19-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, from $444,000.00 to $532,000.00, Accounts 101-66000/67000/68000/69000-612600/623070/623270, Requisition 1507499
Body
Dear Sir:
At the Board Meeting of February 21, 2019, the Board of Commissioners duly authorized the Director of Procurement and Materials Management to advertise Contract 19-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, for an estimated cost of $444,000.00. The purpose of this Contract is to procure repair services and replacement Limitorque valve actuators and parts, as well as technical field services and troubleshooting services.
The contract cost estimate is being increased because the original contract document stated a December 31, 2020 end date. The revised contract document will state a December 31, 2021 end date. The revised contract document will also indicate that the field service work will be done by District’s trades and not the contractor.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract, because the classification of work does not fall within the provisions of the MPLA. Any trade work that is required will be done by District’s trades.
There is no bid deposit required for this contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to increase the cost estimate for Contract 19-654-11 from $444,000.00 to $532,000.00.
The revised estimated 2019, 2020 and 2021 expenditures for this Contract are $88,000.00, $222,000.00 and $222,000.00 respectively. Funds for 2019 are available in Accounts 101-66000/67000/68000/69000-612600/623070/623270. Funds for 2020 and 2021 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:rd
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019