TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 17-656-11, Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, to WESCO Distribution Inc., in an amount of $17,735.63, from an amount of $373,654.55, to an amount not to exceed $355,918.92, Accounts 101-66000/67000/68000/69000-601100/612600/612620/612650/623070, Purchase Order 5001588
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Dear Sir:
On May 18, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-656-11, Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, to WESCO Distribution Inc., in an amount not to exceed $422,889.36. The contract expired on June 19, 2019.
As of July 24, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease to the contract in an amount of $49,234.81 from the original amount awarded of $422,889.36. The current value of the contract is $373,654.55. The prior approved change orders reflect an 11.6% decrease to the original value of the contract.
A decrease in contract value is being requested because actual services performed in 2018 were less than originally anticipated, and to close the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 17-656-11 in an amount of $17,735.63 (approximately 4.7% of the current Contract value) from an amount of $373,654.55, to an amount not to exceed $355,918.92.
Funds will be restored to Accounts 101-68000-623070/612600.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019
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