TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-053-11, Furnish & Deliver Lamps & Emergency Lighting to Various Locations for a One (1) Year Period, to Production Distribution Companies, Inc. in an amount not to exceed $27,342.76, Account 101-20000-623070
Body
Dear Sir:
On May 2, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-053-11, Furnish & Deliver Lamps & Emergency Lighting to Various Locations for a One (1) Year Period, beginning approximately August 1, 2019 and ending July 31, 2020.
In response to a public advertisement of May 15, 2019, a bid opening was held on June 4, 2019. The bid tabulation for this contract is:
GROUP A: LAMPS
PRODUCTION DISTRIBUTION COMPANIES, INC. $27,342.76
J.P. SIMONS & CO. *$34,350.87
INDUSTRIAL & UTILITY SUPPLY LTD *$38,732.19
HELSEL-JEPPERSON ELECTRICAL, INC. $38,966.71
NEHER ELECTRIC SUPPLY, INC. $40,290.93
ACTIVE ELECTRICAL SUPPLY CO. *$42,935.26
CRESCENT ELECTRIC SUPPLY COMPANY $44,964.57
*corrected total
Seven hundred and nineteen (719) companies were notified of this contract being advertised and thirty (30) companies requested specifications.
Production Distribution Companies, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $42,000.00, placing the total bid of $27,342.76, approximately 34.9% percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-053-11, to Production Distribution Companies, Inc. in an amount not to exceed $27,342.76.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019
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