TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One (1) Year Period, Groups A, C, D, E, G, and I to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in an amount not to exceed $295,325.18, Groups B, F, and J to Columbia Pipe & Supply Company, in an amount not to exceed $19,569.39, and Group H to American Precision Supply, Inc., in an amount not to exceed $8,752.79, Account 101-20000-623090
Body
Dear Sir:
On May 16, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-025-11 furnish and deliver plumbing pipe, fittings and valves to various locations for a one year period, beginning approximately September 1, 2019 and ending August 31, 2020.
In response to a public advertisement of May 29, 2019, a bid opening was held on June 18, 2019. The bid tabulation for this contract is:
GROUP A: PIPE
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $32,313.44
Columbia PIPE & SUPPLY Company *$32,421.67
AMERICAN PRECISION SUPPLY, INC. $37,958.49
*corrected total
GROUP B: Hose Clamps & Couplings
Columbia PIPE & SUPPLY Company *$8,352.94
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $13,373.24
*corrected total
GROUP C: VALVES
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $206,961.12
Columbia PIPE & SUPPLY Company *$224,784.86
AMERICAN PRECISION SUPPLY, INC. *$230,653.95
*corrected total
GROUP D: GALVANIZED FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $14,206.25
Columbia PIPE & SUPPLY Company *$16,226.14
AMERICAN PRECISION SUPPLY, INC. $20,237.57
C & G CONSTRUCTION SUPPLY COMPANY, INC. *$21,207.71
*corrected total
GROUP E: MALLEABLE IRON FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $18,589.74
AMERICAN PRECISION SUPPLY, INC. $19,154.18
Columbia PIPE & SUPPLY Company *$19,392.68
C & G CONSTRUCTION SUPPLY COMPANY, INC. *$24,616.62
*corrected total
GROUP F: STAINLESS STEEL FITTINGS
C & G CONSTRUCTION SUPPLY COMPANY, INC. *$3,199.14
Columbia PIPE & SUPPLY Company *$3,299.22
AMERICAN PRECISION SUPPLY, INC. $3,344.58
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $3,962.96
*corrected total
GROUP G: SCHEDULE 40 & 80 FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. *$10,939.37
C & G CONSTRUCTION SUPPLY COMPANY, INC. *$14,819.12
Columbia PIPE & SUPPLY Company *$15,616.94
*corrected total
GROUP H: FORGED FITTINGS
AMERICAN PRECISION SUPPLY, INC. $8,752.79
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $9,141.53
C & G CONSTRUCTION SUPPLY COMPANY, INC. $12,089.84
Columbia PIPE & SUPPLY Company *$12,959.06
*corrected total
GROUP I: COPPER PIPE, TUBING, & FITTINGS
Columbia PIPE & SUPPLY Company *$6,999.32
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $12,315.26
C & G CONSTRUCTION SUPPLY COMPANY, INC. *$16,649.44
*corrected total
GROUP J: MISCELLANEOUS SUPPLIES
Columbia PIPE & SUPPLY Company *$7,917.23
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $9,611.45
*corrected total
Five hundred ninety-nine (599) companies were notified of the contract being advertised and forty-one (41) companies requested specifications.
C & G Construction Supply Company, Inc, the lowest bidder for Group F, failed to bid all items for this group, which is a requirement of this contract. Therefore, the bid from C & G Construction Supply Company, Inc. for this group has been rejected as non-responsive. The Director of Procurement and Materials Management has notified C & G Construction Supply Company, Inc., of this action.
Columbia Pipe & Supply Company, the lowest bidder for Group I, failed to quote per the stated unit of measure for several items in this group, which is a requirement of this contract. As an example, the unit of measure requirement on several items was per roll of coil, but Columbia Pipe & Supply Company offered a quote as per foot of coil. Further, Columbia Pipe & Supply Company has informed the District that they will be unable to supply these materials at their quoted unit price. Therefore, the bid from Columbia Pipe & Supply Company for this group has been rejected as non-responsive. The Director of Procurement and Materials Management has informed Columbia Pipe & Supply Company of this action.
Marco Supply Company, Inc., d.b.a. Johnson Pipe & Supply Company, Inc., the lowest responsible bidder for Groups A, C, D, E, G, and I, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, C, D, E, G, and I of this contract was $319,000.00, placing the total bid of $295,325.18 approximately 7.7 percent below the estimate.
Columbia Pipe & Supply Company, the lowest responsible bidder for Groups B, F, and J, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B, F, and J of this contract was $33,000.00, placing the total bid of $19,569.39 approximately 40.7 percent below the estimate.
American Precision Supply, Inc., the lowest responsible bidder for Group H, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group H was $11,000.00, placing the bid of $8,752.79 approximately 20.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-025-11, Groups A, C, D, E, G, and I to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in an amount not to exceed $295,325.18, Groups B, F, and J to Columbia Pipe & Supply Company, in an amount not to exceed $19,569.39, and Group H to American Precision Supply, Inc., in an amount not to exceed $8,752.79.
No bid deposit was required for this contract.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019
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