TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA, estimated cost $50,000.00
Body
Dear Sir:
On September 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA.
In response to a public advertisement of March 13, 2019, a bid opening was held on April 2, 2019. The bid tabulation for this contract is:
FREEMONT INDUSTRIES, LLC $10,732.50
Two hundred twenty-three (223) companies were notified of this contract being advertised and twenty-nine (29) companies requested specifications.
The sole bid, submitted by Freemont Industries, LLC (Freemont), does not comply with the specifications of the contract. Olfactometry testing was performed on samples provided by Freemont to the District’s Monitoring and Research Department (M&R). After M&R’s review, it was found that the product submitted by Freemont failed to achieve the required 40% reduction in the ED50 odor value (Effective Dosage at 50th Percentile), as specified on pages P-4 and DS-4 of the contract. M&R found the reduction of the ED50 odor value to be 23%.
Therefore, the bid is rejected because the product offered does not meet the requirements of the contract. The Director of Procurement and Materials Management has informed Freemont Industries, LLC of this action.
The Maintenance and Operations Department will re-advertise this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019