TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-716-21, Furnish and Deliver One 44” x 80” Engine Lathe and Accessories to the O’Brien Water Reclamation Plant, estimated cost $170,000.00
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-716-21, Furnish and Deliver One 44” x 80” Engine Lathe and Accessories to the O’Brien Water Reclamation Plant.
In response to a public advertisement of June 19, 2019, a bid opening was held on July 9, 2019. The bid tabulation for this contract is:
RACO INDUSTRIAL $164,000.00
IVERSON & COMPANY INC. $169,600.00
ALENCO TOOL SUPPLY CO. $177,950.00
One thousand fourteen (1014) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
The lowest bid, submitted by Raco Industrial, did not comply with all of the terms and specifications of the contract. The bidder’s proposed lathe did not include an extra 16 inch steady rest as required under “Optional Accessories” on page DS-3. Therefore, the bid is rejected for not meeting the specifications of the equipment requirements. The Director of Procurement and Materials Management has informed Raco Industrial of this action.
The second lowest bid, submitted by Iverson & Company, Inc., does not comply with all of the terms and specifications of the contract. The bidder proposes to furnish and deliver a lathe with threading capability that does not meet the specification range of 0.25 - 30 TPI, as required under “Threads” on page DS-2. Therefore, the bid is rejected for not meeting the specifications of the equipment requirements. The Director of Procurement and Materials Management has informed Iverson & Company Inc., of this action.
The third lowest bid, submitted by Alenco Tool Supply Company, does not comply with all of the terms and specifications of the contract. The bidder proposes to furnish and deliver a lathe with threading capability that does not meet the specification range of 0.25 - 30 TPI, as required under “Threads” on page DS-2. In addition, the bid did not include any of the optional tooling listed on pages DS-4 and DS-5 as required. Therefore, the bid is rejected for not meeting the specifications of the equipment requirements. The Director of Procurement and Materials Management has informed Alenco Tool Supply Company of this action.
The Maintenance and Operations Department will review the specifications prior to re-advertisement of this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019