TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-698-11, Furnish and Deliver A Compost Bagging System to LASMA, estimated cost $50,000.00
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-698-11, Furnish and Deliver A Compost Bagging System to LASMA.
In response to a public advertisement of April 24, 2019, a bid opening was held on May 14, 2019. The bid tabulation for this contract is:
ROTOCHOPPER, INC. $49,999.99
One hundred fifteen (115) companies were notified of this contract being advertised and six (6) companies requested specifications.
Upon further review by the Maintenance and Operations Department (M&O), it was determined that a compost bagging system is not required. The M&O Department has established compost bins at each treatment plant that the public can access to acquire compost. The new direction allows residents to take more compost. It is also more efficient and cost effective because the compost is delivered to the treatment plants by the truck load. As a result, the compost bagging machine will not be pursued.
Therefore, the sole bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Rotochopper, Inc., of this action.
The Maintenance and Operations Department will not re-advertise the contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019