TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization for additional payment to Illinois Bell Telephone Company d/b/a AT&T Illinois for a utility relocation fee for Contract 14-263-3F, Melvina Ditch Reservoir Improvements in the City of Burbank, in an amount not to exceed $201,215.91, Account 501-50000-612490 (As Revised)
Body
Dear Sir:
On May 3, 2018, the Board of Commissioners authorized payment to Illinois Bell Telephone Company d/b/a AT&T Illinois (AT&T) for a utility relocation fee for Contract 14-263-3F Melvina Ditch Reservoir Improvements in the City of Burbank, in an amount not to exceed $347,405.96.
The amount authorized was based on AT&T’s estimate for relocation of their communication lines to accommodate the District’s planned pump station outlet structure improvements in connection with the captioned project, which included work to be performed by AT&T workforce as well as that by outside contractors who bid on a portion of the underground work that AT&T does not self-perform.
On September 6, 2018, the Board of Commissioners authorized payment to Illinois Bell Telephone Company d/b/a AT&T Illinois (AT&T) for an additional payment for utility relocation due to AT&T’s low bid for their contracted portion of the work being $31,129.93 higher than their original estimate.
While performing the work between December 2, 2018 and December 21, 2018, AT&T discovered the condition of their existing facilities required special care to relocate their cables originally installed in the 1970’s, which included testing and splicing approximately 4,500 individual connections. This work resulted in actual additional labor, material, and equipment costs exceeding the total estimated amount that they quoted MWRD, by an amount of $201,215.91.
It is hereby recommended that the Board of Commissioners authorize the additional payment for utility relocation, by direct voucher, to AT&T for Contract 14-263-3F, in an amount not to exceed $201,215.91. Funds are available in 501-50000-612490.
It is further requested that the Executive Director recommend to the Board of Commissioners that the Chairman of the Committee on Finance and Clerk be authorized and directed to execute any necessary documents in connection with this request on behalf of the District after it is approved by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O’Connor, Director of Engineer, WSS:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019