TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with AT&T Corp., for Contract 16-RFP-06 Internet Services, in an amount of $5,670.00, from an amount of $252,311.86, to an amount not to exceed $257,981.86, Account 101-27000-612210, Purchase Order 3093695
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Dear Sir:
On January 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 16-RFP-06 Internet Services with AT&T Corp., in an amount not to exceed $290,958.48. The contract expires on February 29, 2020.
As of August 8, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $38,646.62 from the original amount awarded of $290,958.48. The current contract value is $252,311.86. The prior approved change orders reflect a 13% decrease to the original contract value.
The increase is needed to add additional bandwidth to the Fulton County Prairie Plant facility.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 16-RFP-06 Internet Services in an amount of $5,670.00 (2% of the current contract value), from an amount of $252,311.86, to an amount not to exceed $257,981.86.
Funds for the 2019 expenditure, in the amount of $3,240.00 are available in Account 101-27000-612210. The estimated expenditure for 2020 is $2,430.00. Funds for the 2020 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EW:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019
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