TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 14-263-3F Melvina Ditch Reservoir Improvements to F.H. Paschen, S.N. Nielsen & Associates LLC in an amount of $250,200.51, from an amount of $14,608,811.48, to an amount not to exceed $14,859,011.99, Account 401-50000-645620, Purchase Order 4000052
Body
Dear Sir:
On November 2, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-263-3F Melvina Ditch Reservoir Improvements to F.H. Paschen, S.N. Nielson & Associates, LLC, in an amount not to exceed $14,245,000.00, plus a five (5) percent allowance for change orders in an amount of $712,250.00, for a total amount not to exceed $14,957,250.00. The contract expires on May 31, 2020.
As of August 9, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $363,811.48 from the original amount awarded of $14,245,000.00. The prior approved change orders reflect a 2.55% increase to the original contract value.
Under the subject contract the storage capacity of the Melvina Ditch Reservoir is being increased through horizontal and vertical expansion, which requires modifications to the pump station. During construction, after the removal and reconditioning of the motor associated with one of the existing pumps, the contractor reported that the suction bell of the pump is in poor condition.
The contractor submitted a cost proposal for this extra work to repair the suction bell of Pump #1 in an amount of $250,200.51 for pump refurbishment costs associated with the aforementioned issues. The payments for the work covered under this change order will be based upon actual costs incurred and proper documentation to be submitted by the contractor and approved by the engineer.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-263-3F in an amount of $250,200.51 (1.71% of the current contract value), from an amount of $14,608,811.48, to an amount not to exceed $14,859,011.99.
Funds are available in Account 401-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019
Attachment