TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Emerson Process Management Power and Water Solutions, Inc., to provide parts and services to upgrade the obsolete Ovation controllers, power supplies, network switches, Microsoft software, and Ovation DCS software at the Kirie, Egan, and Hanover Park Water Reclamation Plants, in an amount of $96,239.00, from an amount of $1,845,325.00, to an amount not to exceed $1,941,564.00, Account 401-50000-645690, Purchase Order 3100401
Body
Dear Sir:
On May 3, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., to upgrade the obsolete Ovation controllers, power supplies, network switches, Microsoft software, and Ovation DCS software at the Kirie, Egan, and Hanover Park Water Reclamation Plants, in an amount not to exceed $1,845,325.00. The purchase order expires on December 31, 2019.
There have been no prior change orders to the purchase order.
An increase is being requested in order to fund the addition of remote terminal units (RTUs) and telemetry replacement at two outlying Kirie Water Reclamation Plant TARP structures that are critical to storm operations. The existing radio communication system, programmable logic controllers and wireless transmitters will be replaced with wireless cellular routers to improve reliability.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase orders were issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $96,239.00 (approximately 5.2% of the current purchase order value), from an amount of $1,845,325.00, to an amount not to exceed $1,941,564.00.
Funds are available in Account 401-50000-645690.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019