TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, to Synagro Central, LLC, in an amount of $27,750.00, from an amount of $304,756.00, to an amount not to exceed $332,506.00, Account 101-68000-612520, Purchase Order 5001621
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Dear Sir:
On August 3, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, to Synagro Central, LLC, in an amount not to exceed $270,455.16. The contract expires on February 24, 2020.
As of August 21, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $34,300.84 from the original amount awarded of $270,455.16. The current contract value is $304,756.00. The prior approved change orders reflect an approximate 12.7% increase to the original contract value.
The increase is needed to provide funding to maintain service during a six-month contract time extension. This contract was extended to allow additional time for a replacement contract to be awarded and put in place.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-847-11, in an amount of $27,750.00 (approximately 9.1% of the current contract value) from an amount of $304,756.00 to an amount not to exceed $332,506.00.
Funds are available in Account 101-68000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019
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