TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Calumet Park for the construction, operation and maintenance of the Winchester Avenue Green Infrastructure Project in an amount not to exceed $360,000.00 (18-IGA-02), Account 501-50000-612400, Requisition 1525487(As Revised)
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Calumet Park (Village) for the construction, operation and maintenance of the Winchester Avenue Green Infrastructure Project, in an amount not to exceed $360,000.00.
On November 2, 2017, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village of Calumet Park. Under this project, the Village proposes the construction of a roadside bioswale and permeable pavers in the parking lane of Winchester Avenue. The projects are expected to reduce local flooding in the area, and provide educational opportunities for local residents on the benefits of GI. The Winchester Avenue Green Infrastructure Project will provide an estimated 185,968 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $360,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2020. The Village has contributed to engineering and other design-related costs, and will also contribute towards the total construction cost of $942,120.00 for this project. The IGA requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements. The Affirmative action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-Owned Business Enterprises, 10 percent for Women-Owned Business Enterprises, 10 percent for Small Business Enterprises and 3 percent for Veteran-Owned Business Enterprises. The Village will assume responsibility for design, construction, perpetual maintenance, and operation of the project, and be solely responsible for any change orders. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $360,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019